Invoicing for agencies and small businesses
Quotes that become invoices, recurring billing schedules, expenses and VAT summaries, and a team that can work in the same account. Without the weight of a full accounting suite.
From quote to invoice without retyping
Send a quote, and when the client accepts it, turn it into an invoice in one step. Same lines, same amounts, same client - nothing typed twice, nothing quietly mistyped.
Retainers that invoice themselves
Set an invoice to repeat weekly, every two weeks, monthly or yearly, and a new invoice is created on schedule. You can review the generated invoice and manage or pause the recurrence when the retainer changes.
Expenses and the quarterly VAT return
Record expenses with their VAT rate and category, and the quarterly summary shows VAT charged, VAT recorded on expenses and the difference. If you invoice in more than one currency, each is calculated separately. The summary supports bookkeeping; it does not file a return or replace tax advice.
Export the lot as CSV when your accountant asks.
A team of up to five
Bring colleagues into the same account so invoices, clients and quotes live in one place instead of on one person's laptop. Every invoice records who created it.
More than one business
If you run two brands, or invoice under a personal name as well as a company, business profiles keep each one's details, logo and bank information separate. You choose which one an invoice is issued under.
UBL e-invoicing, because larger clients ask
Corporate clients can ask for structured invoice data rather than only a PDF. Fatūra Pro exports invoices and credit notes as UBL/XML for EN 16931 workflows. It does not deliver files through Peppol, so confirm the customer's required profile and delivery route. Read the UBL invoice guide for the full distinction.
The parts nobody advertises but everyone needs
- Credit notes with their own numbering, a negative amount and a reference to the original invoice - flowing into the VAT report by themselves.
- Deposits and partial payments, so a 50% up-front arrangement shows a real balance instead of an invoice that is neither paid nor unpaid.
- API access, if you want invoices created from your own systems.
- Your branding only - the Fatūra name comes off the invoice entirely.
What it costs
Advanced - €19 per month
Everything in Essential (including expenses, VAT/BTW summaries and 20 receipt scans a month), plus quotes, scheduled recurring invoice creation, unlimited receipt scanning, advanced analytics, up to 5 team members, multiple business profiles, API access, accountant export and priority support. New accounts start with a 7-day Essential trial; these Advanced features require the Advanced plan.
Try it on a real client and a real quote. If it does not save you an afternoon in the first month, it is not for you.
Create a free account See all featuresCommon questions
Can more than one person work in the account?
Yes - up to five team members on the Advanced plan, all in the same account, with each invoice recording who created it.
Does it replace my accountant?
No. It provides expense and VAT summaries plus CSV exports that you can review with your accountant; it does not file tax returns or replace professional advice.
What happens to invoices we already sent?
Use a separate credit note that references the original invoice to keep a clear correction trail. The exact administrative requirements depend on your country and transaction, so check the rules that apply to you.